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J. J. Keller Support Center

Manually Enter 10-Key or Grid Logs

If a company is using Encompass® ELD, most of the logs will populate in Encompass® automatically. There may be times, however, where logs need to be manually added. Encompass gives admins the ability to manually enter their hours of service logs via Ten-Key and/or Grid entry by selecting points on a grid to enter duty statuses at specific times.

 

Ten-Key Entry

Ten-key entry refers to the use of the numeric keypad on a keyboard to enter numbers quickly and efficiently. You can manually enter logs for drivers in Encompass by using ten-key. First, locate the specific driver's hours of service profile. Go to Drivers > Hours of Service > select the driver to open their profile.

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Click Add Log.

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Enter the Log Information as applicable.

  1. Log Date: Enter the Date
  2. Driver Type: Was the driver Property Carrying or Passenger Carrying?  (System defaults to Property Carrying.)  
  3. To/From Work Location: This will be off initially; if the driver was returned to and released from reporting location, check this on. It will affect whether the system honors the 100-mile exemption and extra hours (if exemption is used).  
  4. Average MPH: It will default to the rule set.  But you can change if needed.
  5. Tractor Number: Enter the tractor number (or numbers with a comma) the driver used with the log.
  6. Trailer Number: Enter the trailer number (or numbers with a comma) the driver used with the log.
  7. Shipment Info: Enter shipment information for the log. 
  8. Total Miles: This will be blank to start. The distance for each driving segment will sum for the "Total Miles" for the log.

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Next, scroll to the log entry area. Ensure 10-key Entry is selected. Then, utilize your 10-key process on your keyboard to enter duty statuses, start times, distance, etc.

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Complete the rest of the log (ie. DOT Violations, Notes, etc.) as applicable. Save when finished.

 

Grid Entry

First, locate the specific driver's hours of service profile. Go to Drivers > Hours of Service > select the driver to open their profile.

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Click Add Log.

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Enter the Log Information as applicable.

  1. Log Date: Enter the Date
  2. Driver Type: Was the driver Property Carrying or Passenger Carrying?  (System defaults to Property Carrying.)  
  3. To/From Work Location: This will be off initially; if the driver was returned to and released from reporting location, check this on. It will affect whether the system honors the 100-mile exemption and extra hours (if exemption is used).  
  4. Average MPH: It will default to the rule set.  But you can change if needed.
  5. Tractor Number: Enter the tractor number (or numbers with a comma) the driver used with the log.
  6. Trailer Number: Enter the trailer number (or numbers with a comma) the driver used with the log.
  7. Shipment Info: Enter shipment information for the log. 
  8. Total Miles: This will be blank to start. The distance for each driving segment will sum for the "Total Miles" for the log.

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Next, select the Grid Entry tab.

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You will then begin clicking on the grid and selecting specific points to indicate a duty status for a specific time.

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Click on a point again to Edit information regarding the specific duty status.

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NOTES:

  • The left side of the grid indicates the duty statuses:
    • OFF: Off Duty
    • SLP: Sleeper Berther
    • DRV: Driving
    • OND: On Duty
  • The bottom of the grid indicates the time, midnight to midnight:
    • 0:00-23:00 for Military Time
    • 12AM-12AM for standard time
    • The time displayed on the grid is determined by the selection made in Settings > HOS Preferences.
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  • As you are adding and editing points on the grid, the 10-key Entry tab is simultaneously updating with the information entered.
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When all duty statuses are selected on the grid, continue filling out the log information such as DOT Form & Manner Violations, Notes, etc., if applicable. Save when finished.

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