Online Application Settings
This article provides a step-by-step guide for setting up and managing an Online Application in Encompass, allowing Applicants to submit their information electronically and reducing the need for manual paper Applications. Administrators can enable the Application, customize the Company Name and Application Title, upload a logo, and edit key text sections such as Certification, Equal Opportunity, and Previous Employment Information. Additional Questions can be added with configurable response types and sequencing, and existing questions can be edited or deleted as needed. Once configured, the Application can be shared via a generated URL, making it accessible directly to Applicants. This system streamlines Applicant intake and ensures all required information is collected efficiently.
Online Application Settings can be found by going to Settings. Select the Applicants tab. Click Online Application Settings.
Set Up the Online Application
To enable the Online Application, click Edit.
Check Enable Online Application to activate the online application.
- The displayed company name for the application can be changed by selecting the bubble next to Set company name for application and entering in the desired name.
- Additionally, if the online application should have a different name other than the default of Employment Application, select the bubble next to Set text for online application name and enter in the desired name.
- Use the Send Email option to have all applicants' contact information sent to the indicated recruiter/admin e-mail address when they complete the first page of the application.
Click Save when completed.
Upload Logo
You can also upload a logo to the application by clicking Upload Logo. Drag the logo right into the File box, or select the file from your device. A preview of your current logo, if any, will show under Current Logo.
Online Application Text
In the Online Application Text section, the following text that appears on the application can be edited by hovering and clicking the Edit pencil icon the right of the item:
Certification Text - Text that appears at the bottom of the application
Equal Opportunity Text - Text that appears at the top of the application
Previous Employment Text - Text that appears at the top of the Previous Employer Information section
Successful Completion Text - Text that appears after the Submit button has been clicked
Example: Certification Text
Additional Questions
Additional questions can be added to the online application. In the Online Application Additional Questions section, click Add New.
- Type in the question in the Question Text field.
- Click on the Section dropdown box to select which part of the application the question should be added to.
- Click on the Response Type dropdown to select the response format of either Yes/No, Text, or Dropdown.
- If Dropdown is selected for the Response Type, you will be prompted to enter Dropdown Values.
- If Dropdown is selected for the Response Type, you will be prompted to enter Dropdown Values.
- Sequence is the order of the additional questions. Enter the question order number in the sequence box (i.e. 1, to make it the first question out of the additional questions).
Click Save when complete.
To edit or delete the additional questions, hover over the question line and click the pencil to Edit or trash can to Delete.
Share the Online Application
When all Online Application settings and questions have been determined, you can share the Application by copying and pasting the provided URL to a location that would be accessible to applicants.
Application Example
Below is an example of an online application. The applicant will work through each section. See Filling Out an Online Application for more information for the applicant.
