Adding a Fuel Receipt

This article explains how to add Fuel Purchase details to a Fuel Tax Trip in Encompass®. After selecting Edit Listings from the Edit Trip page, users must enter all required fields: Purchase Date, Vendor Name, City, Total Cost, and Invoice Number. These details are necessary for the purchase to appear on the Fuel Listings Report. Once all information is entered, users save the record to complete the process.

 

To start, click Edit Listings at either the top or the bottom of the Edit Trip page.

 

Each field for the fuel listing is required:

• Date - Enter the date of the purchase or use the calendar next to the field to select the date of purchase
• Vendor Name -  Enter the name of the fuel vendor
• City - Enter the city where the fuel purchase occurred
• Cost - Enter the total cost of the fuel purchase (not the price per gallon/liter)
• Invoice # - Enter the receipt number from the fuel receipt

 

Each of these fields must be entered in order for the purchase to show up on the Fuel Listings Report.

Once these details have been entered, click Save.