Enrollment Process

Welcome to J. J. Keller's MVR Monitoring service! Following these steps will ensure a smooth experience with the program.

 

1. Ensure all drivers have legal name (as listed on the driver's license), date of birth (DOB), social security (SSN), License #, and state of license populated in Encompass

• See Adding/Editing Employees for more information

• Note: It is very important to ensure all entered information is accurate for your drivers. If the MVR request is rejected by the state due to incorrect information submitted, charges may be incurred and you will be responsible for payment of those charges.

• It is also best practice to Terminate any drivers who are no longer with the company. This will help to ensure you don't order an MVR for someone no longer working for you.

2. Obtain signed Acknowledgement and Authorization/ Driver Release Form & upload to Encompass

• In Encompass, go to Drivers > Driver Qualification > select Driver > scroll to Maintenance Checklist section > Attach to MVR Release checklist item

  • See Upload MVR Release to Encompass for more information

3. After uploading the driver's MVR Release in Encompass, you will be prompted to certify the following information to Enroll the driver:

4. The baseline MVR is received and posted to the Motor Vehicle Report checklist item in Encompass. (No action needed.)

• You will receive an email alert to review the Motor Vehicle Report with a link that takes you directly to the MVR Requests roster in Encompass.

  • See View the MVR Requests Roster and How to Read an MVR for more information.

 

MVR monitoring services track drivers' records for any negative events such as violations, suspensions, accidents, and status changes, etc.. These triggers vary by state; click here to view: MVR State Triggers