Skip to main content
J. J. Keller Support Center

Manually Entering a Vehicle Inspection (DVIR)


Although drivers can enter DVIRs into the Encompass® ELD or DVIR applications, DVIRs can manually be entered into Encompass.

 

Go to Vehicles > Maintenence. Then click on the DVIRs tab.

clipboard_e1728a565dfc8a30f65d71bde372fd194.png   clipboard_e6f0a2485507c9fc91ae37b3eae09ab8d.png

 

Entering a DVIR

Click the orange +DVIR button to add a new DVIR.

clipboard_e843fab7635b8d816c9ac7713a89b3eaf.png

The first section of the DVIR entry screen allows the user to enter the basic information about the DVIR:

  • Unit
  • Date of the inspection
  • Inspection Type (Whether it's a Pre- or Post-Trip)
  • Time of the inspection
  • Odometer reading (Note: In order for the Odometer field to display, the selected Unit must be a powered unit, not a towed unit)
  • Turn the toggle on if there are no defects. 

Click Next when all information has been filled out.

clipboard_ea324c56cc78bc5bd28495132a0a08ed1.png

If defects were discovered, check any defects that need(ed) repair. Click Next.

clipboard_e1b9a467f4690b244df8363ed9132d147.png

Toggle on "Resolved" if the defect has already been resolved.

clipboard_e5eff9a94842132b0d83af8a6eb045ccd.png

If there are no defects, you will be taken directly to the notes section. Enter any Notes needed for the inspection. Then, click Next.

clipboard_e46cee35cd705139f3f6496503428dc76.png

 

Toggle on/off Condition of the Vehicle is Satisfactory depending on the vehicle's condition. Search for and select the submitting driver.

clipboard_e85bb6477e9f7719e21b44e45191bbcc8.png

 

Click:

Save & Finish - to store the DVIR and its information. (Good for DVIRs that didn't have defects and didn't need certification.)

Save & Certify - to store the DVIR and note who has certified that any defects/repairs have been fixed/made related to the DVIR. *This does not indicate that the DVIR is "finished".

Save & Add Attachment - to store the DVIR and add an attachment to the DVIR

Save & Link Out of Service Record - to store the DVIR and link it to an out of service record entered in Encompass

Save & Link Repair Order - to store the DVIR and link it to a repair order entered in Encompass

clipboard_e01165d31c626777f0c6a650514e328e9.png

  • Was this article helpful?