About Violations

Form and manner violations

Form and manner violations are log inaccuracies. Encompass comes with a list of violations already setup. To find these, go to Settings.

In the Lookups area on the left hand side, select Company/DOT Violation underneath Hours of Service.

A pop-out will appear with the list of violations. If there any violations your company tracks that are not on this list, violations can be added by clicking Add New.

Additionally, if there are violations that are particularly sensitive for your company, they can be marked as critical and be shown in a separate alert. Hover over the name of the violation to display a pencil icon. Clicking the pencil will open up an Edit box.

Toggle on the selection for "Is Critical?" and Save.

The list defaults to the following violations:

(Not Specified)
12 Hr On Duty Violation 395.1(e)
13 Hr Daily Driving Violation (12)(1)
14 Hr Daily On Duty Violation (12)(2)
16 Hr Consecutive On Duty Violation (13)(3)
26 Hour Driving Violation (16)(d)
Beginning Odometer Reading Missing
Carrier Name/Address Missing 395.8(d)
Co-Driver Name Missing 395.8(d)
Cycle Consecutive Off Duty Violation (25)
Cycle Incorrect (29)
Cycle Missing (82)(1)(b)
Daily Off Duty Violation (14)
Deferred Days Missing (82)(1)(g)
Deferred Off Duty Not Added to Mandatory 8 Hours (16)(c)

Deferred Off Duty Part of Mandatory 8 Hours (16)(a)
Different Logs for Same Day
Driver Printed Name Missing
Driver Signature Missing 395.8(d)
Duty Status Change Missing/Error 395.8(c)
Ending Odometer Reading Missing
Home Terminal Address Missing
Hours Driving Since Break
Hours Driving Since Rest
Hours Missing/In Error
Hours On Duty in Work Week
Hours On Duty Since Break
Identical Logs for Same Day
Log Date Missing 395.8(d)

Log Falsified 395.8(e)
Log Grid Incomplete 395.8(h)
Main Office Address Missing
Missing Log 395.8(a)
No Driving Hours for Miles
No Miles for Driving Hours
Post-Trip Inspection Incomplete 396.11(a)
Pre-Trip Inspection Incomplete 396.13
Shipment Info Missing/Incomplete 395.8(d)
Speed Over Maximum Average MPH
Start Time for Current 24 Hour Period Missing
Team Driving Violation
Total Off Duty Less Than 20 Hours (16)(b)
Vehicle Numbers Missing 395.8(d)
Warning: Non-CDL Exempt Hours Exceeded

These are considered Form and Manner types of violations (not the violations italicized). On the right side of the page, there is a column Show in List? If this is set to No, the item will not be available when entering violations. These are usually seen when manually entering logs. These can be triggered by Encompass, however.

Calculated violations

Encompass also tracks calculated violations which revolve around available hours to work or drive (shown in italics in the above list). These violations are:

12 hr On Duty Violation 395.1(e)
14 hr Daily On Duty Violation 395.3(a)
11 hr Driving Violation 395.3(a)
60 hr/7 Day Violation 395.3(b)
70 hr/8 Day Violation 395.3(b)

Since Encompass automatically calculates these violations, they cannot be turned off. These will show up on logs and reports when they apply.

Viewing Violations

Go to Drivers > Hours of Service.

Click on the With Violations tab.

You can see the number of Violations and Critical Violations in their respective columns. Critical Violations are those that have been marked as "Is Critical?" within Settings, as noted earlier.