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J. J. Keller Support Center

Preventative Maintenance Scheduling

Preventative Maintenance Scheduling can be setup for unit types (most common method) and customized for individual units.

 

setting pms for unit types

While in the Vehicle Management tab, go to Setup.

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Scroll down until the Maintain Unit Maintenance Info box is seen in the right column. Then click Unit Type Preventative Maintenance.

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Select the Unit Type from the drop-down list in which the preventative maintenance schedule is being setup for, then click Add Unit Type Preventative Maintenance Item.

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Enter a Description (required).

Use Date Due for items that have a fixed date (rarely used).

Use Increment Size and Increment Amount for items that recur by date.

Use Hour for items that should be triggered by time recorded on an hourmeter.

Use Miles or Kilometers for items triggered by distance (ex: oil change every 5,000 miles)

Type additional instructions in Checklist.

Click Save to finish.

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All units with that unit type selected will then have this preventative maintenance schedule applied to them and alerts will be generated when they are coming up due. The alert (not shown) will be seen in the Unit Maintenance Alerts box on the Vehicle Management home page. The alerts are:

  • Units with Preventative Maintenance Due
  • Units with PM's Coming Due in 30 Days
  • Units with PM's Coming Due in 60 Days

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Setting PMs for individual units

Find the unit in the Units tab by either using the Find Unit search on the left, or click on All Active Units to select the unit from a list.

 

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Click on the unit code to view the unit file.  On the left hand side, expand the area titled Unit Maintenance File, and click on Add Preventative Maintenance Item.

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Enter a Description (required).

Use Date Due for items that have a fixed date (rarely used).

Use Increment Size and Increment Amount for items that recur by date.

Use Hour for items that should be triggered by time recorded on an hourmeter.

Use Miles or Kilometers for items triggered by distance (ex: oil change every 5,000 miles)

Type additional instructions in Checklist.

Click Save to finish.

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