Unit Rules

This article explains how to configure Unit Rules and Fuel Tax Rules in Encompass to ensure vehicles meet DOT and IRP standards and comply with reporting requirements. Administrators can select whether units are required to meet DOT qualifications, designate the states where the units operate, and mark vehicles as IFTA Reportable to include them in fleet MPG tracking. Special mileage reporting is required for Kentucky, New York, New Mexico, and Oregon, and the corresponding state checkboxes must be selected for compliance. Following these steps ensures proper regulatory adherence and accurate fuel tax reporting for the fleet.

 

Unit Rules

Select the check boxes if the units (or majority of units) are required to meet DOT qualification and IRP standards.

 

Select the states that the units travel in

Select the check boxes in which the units drive in.

 

Fuel Tax Rules

If all vehicles of the appropriate vehicle types should be included in IFTA reporting, this Is IFTA Reportable box should be checked. Additionally, the vehicles that are IFTA reportable should be included in Fleet MPG. Therefore, either both boxes should be checked, or neither.

 

Select the states that the unit reports mileage to

If any vehicles in the fleet travel through Kentucky, New York, New Mexico, or Oregon, then the respective check boxes should be selected under the header Select the states that the unit reports mileage to. This is due to the requirement to submit a mileage form separate from IFTA to those states.