How to Use Multi-User Functionality

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This article explains how Encompass® ELD’s Multi-User Functionality (Add Additional Users) allows up to 6 Drivers to log in and maintain their HOS records on a single device. This feature, often used by Hyrail crews, must be enabled in Encompass before appearing in the app and disables Team Driving. The first Driver logs in normally, then selects Add Additional Users from the menu for others to log in. Each additional Driver selects their log type (if applicable), chooses duty status, and can edit trip info pulled from the first Driver. Switching between active Drivers is done by tapping the Driver name in the Dashboard’s green bar and toggling Assume Driving Responsibilities (or Become Designated Driver on iOS). While in motion, logged-in Drivers can view their HOS data but only the designated Driver’s log will record drive time. Logout is done individually, with each user certifying and submitting their own logs.

Note: The function needs to be enabled in Encompass before it's reflected in the Encompass® ELD application. Enabling this feature turns off the ability to use Team Driving.

Login Process for Multi-User

The first driver logs into the Encompass® ELD application as normal. Once they reach the Encompass® ELD dashboard, go to the upper right Menu and select Add Additional Users.

ANDROID™	IPHONE®/IPAD®

Tap OK on the safety warning. The next driver then logs in with their username and password.

ANDROID™	IPHONE®/IPAD®

If exempt logs are an option for your drivers, the user will be presented with the option to select their log type.

ANDROID™	IPHONE®/IPAD®

If the driver only has the option for standard logs, they'll be directed straight to the duty status page. Select the appropriate duty status and press Submit Status.

ANDROID™	IPHONE®/IPAD®

Next, is the Trip Information screen. The information listed here is pulled from the first driver that logged in. The second driver can change the information here if it is different from the first driver. Press OK. It will then take the driver to the Encompass® ELD dashboard.

ANDROID™	IPHONE®/IPAD®

Repeat these steps for each additional users, for up to 5 additional users.

Switching between Active Users

Click on the driver name at the top left in the green bar on the Encompass® ELD dashboard.

Select the driver to switch over to. If this person should become the active driver, meaning that any future recorded drive time should be placed on their log, turn the toggle on for Assume Driving Responsibilities (or Become Designated Driver on iPhone/iPad/Apple device). Press OK.

ANDROID™	IPHONE®/IPAD®

While the vehicle is in motion, any other users already logged can switch user context by selecting Additional User - Switch and view their hours of service information.

Logout Process for Multi-User

The logout process is the same as when not using multi-user. Tap Logoff in the lower right corner of the Encompass® ELD dashboard screen and logout. There will be a message indicating that there are additional users that need to logout and direct to those users dashboards to logout.

Note: Each user must individually certify and submit their logs.