Adding Vehicle Inspections (DVIR) for iPhone®/iPad®
This article explains how Drivers can complete a Vehicle Inspection (Pre- or Post-Trip DVIR) using the Encompass® ELD app on iPhone®/iPad®. While in On Duty status, Drivers select the correct vehicle or trailer from the list, view any previous Inspections, and start a new one by choosing Pre-Trip or Post-Trip. They review each Inspection Category, marking items as Satisfactory or Defective, adding Notes or Photos for any Defects. Defective Items are flagged with a red exclamation mark. Once all Categories are complete, Drivers can add Remarks and tap Finish to submit the Inspection. Untracked trailers can still be inspected, with results logged in Encompass as Unassigned Towed Units for Administrator review.
For information on handling previous Inspections, see Reviewing Previous Vehicle Inspections (DVIR) for iPhone®/iPad®.
Adding a DVIR
Tap the Vehicle Inspection icon on the home screen.
If the Driver is connected to the ELD, their unit number will already be selected.
If the ELD is not connected, or the unit number is incorrect, click Select Unit and select the correct unit from your company list of available units.
- Note: This list contains all active units for the company (Vehicles and Trailers). If a trailer Inspection needs to be completed, simply select the trailer number from the list.
Note!
Drivers: If a trailer has not been added to Encompass, a DVIR can still be completed for it. Enter in the trailer number. If the trailer is not found in Encompass, it will indicate it is untracked.
Encompass Admins: Once the Driver submits the Inspection, it will come into Encompass as an Unassigned Towed Unit on the Unit Maintenance page.
To add a new Inspection, tap the plus sign + in the upper right-hand corner. Select Pre-Trip or Post-Trip depending on which Inspection Type is needed.
Next, the Driver will enter details about the DVIR.
- The selected Vehicle/Unit will be listed at the top, along with the type of Inspection that was selected.
- A progress bar is shown at the top with the total number of Inspection Items across all Categories.
- The Driver should enter the odometer reading. Note: If the selected unit for the Inspection is a Trailer, the odometer is NOT required.
Tap the bubble next to the Category Name to check all items in the Category as Satisfactory.
Tap the name of the Category to view/edit individual Inspection Items.
If the individual Inspection Items are reviewed and deemed Satisfactory, tap in the bubble to the left of the item to place a green check mark.
If an Inspection Item needs to be marked as Defective, instead of tapping in the bubble to the left of the item, tap on the name of the item itself (ie. Battery). You'll then be brought to the screen below.
Enter any Notes about the Defect. If desired, click Add a Photo to choose a photo from your device, or to take a photo.
When finished detailing the Defect, select Action in the top right. Then, tap Save.
Once it is saved, it will display a red exclamation in the bubble to the left of the Defective Inspection Item.
Once all items have been marked for this Category (either Satisfactory or Defective), tap the < DVIR button in the upper left-hand corner.
The Driver will then be taken back to the DVIR screen for the selected unit. If there are any other Categories that need to be addressed, inspect those items using the same steps as above.
Once all Inspection Items/Categories have filled-in "bubbles" to the left of their names, you are ready to complete the Inspection:
- If there are any overall comments that the Driver would like to make for this Inspection, they can be entered in the Remarks section near the bottom of the screen.
- Tap Finish in the upper right corner.
