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J. J. Keller Support Center

New Encompass Reports: What They Mean

To access reports, go to Drivers > Reports or Vehicles > Reports, depending on what kind of report you are looking for. Click on the (i) icon next to a report title to learn what the report will provide. The definitions of each report are also listed below.

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Driver Report Definitions

Employee & Company

Company Setup - Job Class and Checklists Data

Provides a list of Job Classes, the locations they are associated with, and whether or not they are enabled.

Company Rules Data

Provides the rule information for each location.

Encompass Activation Codes (Print Version)

Provides the Encompass ELD Activation Codes for each location.

Employee Information Details Data

Provides basic data about employees, including their license information and driver qualification status.

Employee Rules Data

Provides each employee's rule information. It also provides options to simply list employees that are bound to Company rules or Employee rules.

Employee Notes Data

Provides each employee's notes that are contained in their Employee file.

User Last Login Data

Provides the most recent Encompass user logins in your login company and below.

User Permissions Data

Provides a list of all permissions assigned to users within the company.

 

Alcohol & Drug

Company Summary of Alcohol and Drug Test Data

Provides a count of Employees, Tests, and Attachments for each Alcohol and Drug test type, sample type, and result.
Employee Alcohol Tests Data

Provides results for employee alcohol tests.
Employee Drug Tests Data

Provides results for employee drug tests.

 

Training

Company Summary of Training Items by Location Data

Provides the counts of trainings completed compared to the number of eligible employees for the training and provides a percentage of completed trainings, by location.
Employee Training Data

Provides a list of all trainings for each employee, including the last completed date and next due date.

 

Roadside Inspections

Employee Roadside Inspection Data

Provides the list of Roadside Inspections entered for the employee over the last 5 years. This is not CSA data (that is in another area of the system). These are manually entered inspections.

 

Driver Qualification

Company Driver Qualification Summary Data

Provides a count of drivers qualified and not qualified in each location.
Driver Qualification Status with Count Incomplete Items Data

Provides a list of drivers, their qualification status, and the count of incomplete items(if applicable).
Driver Qualification Status Detail (Print Version)

Provides the driver qualification checklist information for each driver.
Driver License, Endorsement, and Equipment Data

Provides license information, endorsements, equipment, and qualification status.
Driver Prequalification Items Status Data

Provides the list of all Prequalification Checklist items for each driver and indicates their completion status.
Driver Maintenance Items Status Data

Provides the status of all Maintenance Checklist items for each driver.
Expiration Report Data

Provides a list of Maintenance items based on the due date using "Today" as the base date and marking those items past due, due in 30 Days, or due in 60 Days.
Expiration Notice (Print Version)

After selecting the criteria in which the notice needs to be generated for, this provides a notification document to advise of driver qualification maintenance items that are past due or coming due.

 

Accident & Incident

Accident Detail Data

Provides a list of accident details.
Motor Vehicle Accident Register

Provides a list of all DOT Reportable accidents. For active drivers, all accidents are listed. For terminated drivers, only those accidents where the accident date is less than or equal to the DOT accident retention date will be listed.

 

Hours of Service

Company Hours of Service Violations Summary Data

Provides a count of each hours of service violation per location.
Compliance Notification (Print Version)

Provides a print of specified driver compliance notices showing the day and time any violations occurred. Prints the drivers with or without rule violations.
Dispatch Recap (Print Version)

Lists the hours worked and hours available within a date range for an employee.
ELD Mapping Data

Provides ELD GPS and Engine data for the previous 24 hours.
ELD Output File by Employee

Send files to FMCSA for an onsite compliance review (audit) by FMCSA.
ELD Output File by Vehicle

Send files to FMCSA for an onsite compliance review (audit) by FMCSA.
Employee Falsifications Data

Provides a list of any log falsifications and the reasons for them.
Employee Hours of Service Summary Data

Provides a 'rolled-up' view of logs for drivers. More granular details of the events can be found in the Employee Log or Employee Log Events reports.
Employee Log (Print Version)

Provides a print of the employee log.
Employee Log Events Data

Provides a list of all ELD events.
Employee Supporting Documents Data

Provides a list of all supporting document information used in falsification checking.
Employee Violations Data

Provides a list of all violations for drivers.

 

Vehicle Report Definitions

Unit & Company

Company Setup - Unit Type, Pre-Service & Renewable Data

Provides a list of Unit Types, their associated Vehicle Types, the locations they are associated with, and whether or not they are enabled.
Unit Information Data

Provides a list of all units, their associated descriptive data, and their qualification status.
Unit Rules Data

Provides a list of all units in which their rules differ from the company rules. This occurs when the rule information is changed at the unit level, as opposed to changing all units at the company level.

 

Fuel Tax

Fuel Listing (Print Version)

Based on criteria selected, provides a list of all fuel line details, such as price and receipt number, for each unit.
Trip Information (Print Version)

Based on criteria selected, provides details of all fuel tax trips in the system.
Unit Trip Data

Provides a 'rolled-up' view of the trips in the system. For more granular data, use the Unit Trip Line Data or Unit Trip Line with Fuel Records reports.
Unit Trip Line Data

Provides data for the individual trip lines in their corresponding trips. For a higher level overview, use the Unit Trip report.
Unit Trip Line with Fuel Records Data

Provides fuel data for the individual trip lines for their corresponding trips. For a higher level overview, use the Unit Trip or Unit Trip Line reports.

 

Maintenance

Company Repair Order Summary Data

Provides a summarization of counts and costs of repair orders.
Company DVIR Summary Data

Provides counts for DVIR defects, including counts of out of service defects.
Unit Cost Usage Data

Provides a list of fuel and oil receipts entered in the Fuel Tax or Unit Maintenance areas.
Unit DVIRs Data

Provides a list of DVIRs and defects for all units.
Unit DVIRs with Defects Data

Provides a list of DVIRs reporting defects only, for all units. To view all DVIRs, use the Unit DVIRs report.
Unit Repair Order Data

Provides a list of repair orders and their corresponding details.

 

Unit Service

Unit Pre-Service & Renewable Items Data

Provides a list of Pre-service and renewable items for each unit, along with their current status.
Unit Qualification Data

Provides a list of all units, their qualification status, and, if not qualified, the number of outstanding items for qualification.
Unit Service - Inspections Data

Provides a list and details of all inspections entered in the Unit Service area.
Unit Service - Out of Service Data

Provides a list of units that have been deemed "Out of Service" based on data entered in the Unit Service area. Also provides information regarding the unit being brought into service.

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