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J. J. Keller Support Center

FAQ - We have taken over a new company and have requested..?

Question

We have taken over a new company and have requested all Driver Qualification files. Do we enter dates of original paperwork (such as application, etc.) on Encompass® or date of internal audit (since takeover)?

Answer:

That is up to you. If you choose to accept the old DQ files as is, then original dates might be preferred. You could use the "takeover date" in the system, but you would need some way to identify the drivers as drivers that were initially qualified at an earlier date.

If you are considering the newly acquired drivers as "new drivers" coming into your company, qualify them as new drivers and consider the takeover date as the start date. This will create some additional compliance issues (mainly that all newly hired drivers will require a drug and alcohol test and a new DQ file built).