Skip to main content
J. J. Keller Support Center

DVIR - Enter and View DVIR Manually

There are different types of DVIRs that can be entered into the system.  They can be entered manually -- as this article will show.  Or they can come in via KellerMobile™. 

Post-Trip DVIR

Although your drivers can enter DVIRs into the KellerMobile™ application, you may either (1) not have KellerMobile, OR (2) opted out of having the driver enter the DVIRs in the application. Follow these steps to enter a Post-Trip DVIR manually: 

 

Steps to Enter Post-Trip DVIR - Method 1

  1. Go to the Vehicle Management | Unit Maintenance tab
  2. Select "Add DVIR" (under "Common Tasks" on left-hand menu)
  3. Click on the Unit Code from the unit listing to enter the Unit record
  4. Notice that these grey-shaded fields are required:  Date Completed, Time, Inspection Type, Odometer and Submitting Driver.
  5. Note that the system will have auto-populated some of these fields for you.
  6. Enter the correct Date
  7. Enter the time the inspection was performed
  8. Make sure your Inspection Type reads "Post-Trip"  and enter the Odometer reading
  9. Check any defects that needed repair OR check the "Condition of the Above Vehicle is Satisfactory" (under Driver Submission)
  10. Enter any notes
  11. For the driver, use the eyeglass to look up the driver
  12. SAVE

     
  13. Success Message appears

     

If you have a defect found, the system pops in two other areas for your DVIR record:  
DVIR_PostT_10.png
(1) Certification of Corrections, AND
(2) Review of Corrections.  
The DVIR isn't considered "complete" until these two other areas are also entered... meaning the defect was repaired and certified.

Steps to Enter Post-Trip DVIR - Method 2

  1. Go to the Vehicle Management | Unit Maintenance tab
    DVIR_PostT_01.png
  2. Find your unit (either by searching or by using a list view)
  3. Click on the Unit Code to enter the Unit record
  4. Scroll down (if needed) to the DVIRs area
  5. Click "Add New..."
    DVIR_PostTripM2_04.png
  6. Notice that these grey-shaded fields are required:  Date Completed, Time, Inspection Type, Odometer and Submitting Driver.
  7. Note that the system will have auto-populated some of these fields for you.
  8. Enter the correct Date
  9. Enter the time the inspection was performed
  10. Make sure your Inspection Type reads "Post-Trip" and enter the Odometer reading
  11. Check any defects that needed repair OR check the "Condition of the Above Vehicle is Satisfactory" (under Driver Submission)
  12. Enter any notes
  13. For the driver, use the eyeglass to look up the driver
  14. SAVE
  15. Success Message appears

When You Have a Defect

When you have a defect, there will be some type of repair and review performed and the repair is certified (OK'd).  The system mimics this process.  If the repair was done before you enter the DVIR, you can enter the information for this while you are entering the new DVIR (steps above).  Otherwise, you may have to come back to it at a later time.  These steps will walk you through editing and completing the DVIR.   


Method 1: Non Alert

  1. Be on the Vehicle Management | Unit Maintenance tab
  2. Find your unit via search or a list view
  3. Click on the Unit Code from the listing.
  4. Click on "Edit" for the DVIR you are completing
  5. Check one of the boxes under Certification of Corrections
  6. Type in the name of the Certified by (inspector).
  7. Enter the date
  8. Look up the reviewing driver via the eyeglass
  9. Enter the date reviewed
  10. SAVE

 

DVIR should be complete.

 

Method 2: With the Alert

When you have DVIRs that have outstanding defects not yet certified as repaired, there will be an alert on the Home tab (Vehicle Management) under Unit Maintenance Alerts called "___ Units with Post-Trip DVIRs Reporting Defects."  We'll start our steps here:

 

  1. Be on the Home tab (under Vehicle Management)
  2. Click on the Alert link for "___ Unit(s) With Post-Trip DVIRs Reporting Defects"
  3. Click on the Unit Code for the Date and vehicle you're clearing
  4. Notice that the outstanding DVIR you just clicked will be in red
  5. Select "Edit" for this DVIR
  6. Check one of the boxes under Certification of Corrections
  7. Type in the name of the Certified by (inspector).
  8. Enter the date
  9. Look up the reviewing driver via the eyeglass
  10. Enter the date reviewed
  11. SAVE
  12. Success Message

 

The system returns to the Unit's DVIR record with the DVIR no longer in red.  This means it's been cleared.  If you go back to the Home tab, you should see your alert count has gone down.

Pre-Trip DVIR

A Pre-Trip DVIR follows the same steps as entering a Post-Trip DVIR with a few exceptions. 

 

Steps to Enter Pre-Trip DVIR - Method 1

  1. Go to the Vehicle Management | Unit Maintenance tab
  2. Select "Add DVIR" (under "Common Tasks" on left-hand menu)
    DVIR_PreT_02.png
  3. Click on the Unit Code from the unit listing to enter the Unit record
    DVIR_PreT_03.png
  4. Notice that these grey-shaded fields are required:  Date Completed, Time, Inspection Type, Odometer and Submitting Driver.
    DVIR_PreT_04.png
  5. Note that the system will have auto-populated some of these fields for you.
  6. Enter the correct Date
    DVIR_PreT_05.png
  7. Enter the time the inspection was performed
    DVIR_PreT_06.png
  8. Make sure your Inspection Type reads "Pre-Trip
    DVIR_PreT_07a.png
  9. Enter the Odometer reading
    DVIR_PreT_07b.png
  10. Check any defects that needed repair OR check the "Condition of the Above Vehicle is Satisfactory" (under Driver Submission)
    DVIR_PreT_13.png
  11. For the driver, use the eyeglass to look up the driver
  12. Enter any notes
  13. SAVE
  14. Success Message appears

 

If you have a defect found, the system pops in two other areas for your DVIR record:  

(1) Certification of Corrections, AND
(2) Review of Corrections.  
The DVIR isn't considered "complete" until these two other areas are also entered... meaning the defect was repaired and certified.

Steps to Enter Pre-Trip DVIR - Method 2

  1. Go to the Vehicle Management | Unit Maintenance tab
    DVIR_PreT_01.png
  2. Find your unit (either by searching or by using a list view)
  3. Click on the Unit Code to enter the Unit record
  4. Scroll down (if needed) to the DVIRs area
  5. Click "Add New..."
    DVIR_PostTripM2_04.png
  6. Notice that these grey-shaded fields are required:  Date Completed, Time, Inspection Type, Odometer and Submitting Driver.
  7. Note that the system will have auto-populated some of these fields for you.
  8. Enter the correct Date
  9. Enter the time the inspection was performed
  10. Make sure your Inspection Type reads "Pre-Trip
  11. Enter the Odometer reading
  12. Check any defects that needed repair OR check the "Condition of the Above Vehicle is Satisfactory" (under Driver Submission)
  13. For the driver, use the eyeglass to look up the driver
  14. Enter any notes
  15. SAVE
  16. Success Message appears

DVIRs for Trailers

Entering a Trailer DVIR

A Trailer DVIR follows the same steps as entering a pre or post-trip DVIR.  There is one major difference, though: The number of possible defects is greatly reduced.  



Otherwise, the Process Is the Same:

  1. There are pre and post trip DVIRs for trailers
  2. The Trailer DVIR will show up in the alerts with the powered units
  3. The Certification and Review sections must be completed when defects are found
  • Was this article helpful?