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J. J. Keller Support Center

AOBRD Solution, Drivers - Manage Rule Settings

About Rules

There are several rules that govern how a record behaves in the system both with respect to the Encompass® system and with respect to KellerMobile™.  Setting up a special Employee Rule set for an employee can result in some odd behavior if you don't know what you're doing.  We urge you to use this area carefully, conservatively and cautiously.  
 

If, for instance, you are finding that most of your drivers can use Personal Conveyance but the setting isn't automatically set to "Yes" (to allow it), your System Administrator can change Company Settings to allow this.

 

Guiding Principal:

If most drivers need a setting and it isn't "on" (or "off"), manage this via Company Settings via your System Administrator.  If only one or two drivers need a special setting, you can edit the Employee Rules and set up a special condition.  

If you are both the Encompass® User AND the System Administrator, you can read up on managing Company Rules here.

 

What Rules are Included

These are the types settings and rules included in the Rules section:

  • Is Required to Log? Are your drivers required to log their hours of service?
  • Average Speed: Maximum average speed for a daily log. Number of miles driven divided by the amount of time driven (400 miles / 10 hours = 40mph).
  • Distance Units: Unit of measure for driving distance. Miles or Kilometers.
  • Rule Set: What hours of service regulation does you company follow? US 60 hour/7 day or US 70 hour/8 day.
  • Time Zone: Time zone of your home terminal.
  • Enforce Log Location: Do you want to require a location for each log event entry and duty status change?
  • Driver Type: Are your drivers "passenger" or "property-carrying"?
  • Exempt Log Type: What kind of exempt log does your company utilize? 100-mile CDL or 150-mile non-CDL exempt log.
  • Is Mobile Exempt Log Allowed? Does your company allow exempt logs (local driver/on duty logs)? Exempt drivers are not required to create a standard grid log if they meet all of the requirements of the exemptions, nor are they required to take the 30 min off-duty rest break.
  • Is Short Haul Exception Allowed? Does your company allow the 16-hour short-haul exception? For drivers of property-carrying commercial motor vehicles (CMVs) who drive locally, there is an exception to the 14-hour rule (which requires that drivers of property-carrying CMVs stop driving upon reaching the 14th consecutive hour after first coming on duty). This short haul exception allows these drivers to extend the 14-hour period by two hours once per week, under certain conditions. A driver can drive a CMV after the 14th hour after coming on duty, but not after the 16th hour, if they:
    • Was released from duty at the normal work reporting location for the previous 5 duty tours, and
    • Returns to the normal work reporting location and is released from duty within 16 hours, and
    • Has not used this exception in the previous 6 consecutive days, except following a 34-hour restart.
  • Is 34 Hour Reset Allowed? Do you allow your drivers to reset their 7/8 day log by taking 34 or more consecutive hours off duty?
  • Is Personal Conveyance Allowed? When a driver is relived from responsibility for performing work, do you allow your drivers to operate the company vehicle? Examples: to worksite from hotel, to hotel from worksite, driving to dinner or errands after working hours.
  • Is Hyrail Allowed?  This rule is here for drivers that work in teams (or alone) for railroads.  
  • Is Non-Regulated Driving Allowed? This rule is here for drivers who can drive in non-regulated conditions.  It will log as "on-duty" but not driving.
  • Is Hauling Explosives Allowed? Do your drivers haul 1.1, 1.2, or 1.3 class explosive materials? Answering yes will allow your drivers to indicate hauling explosives on their log. The regulations for these drivers allow for the mandatory 30-minute rest break to be ‘on duty’ instead of ‘off duty’.
  • Is Hauling Explosives the Default for Logs? If your drivers haul 1.1, 1.2, or 1.3 class explosives, do you want to log to default to hauling explosives? Remember to think of the majority. If they haul explosives more than half of the time, then answer yes.
  • Driving Start Distance (miles): How far can the drivers move the vehicle before the system automatically changes their status from ‘on duty’ to ‘driving’. Default is .5 miles.
  • Driving Stop Time (minutes): How long must a vehicle be stopped before the system automatically changes their status from ‘driving’ to ‘on duty’. Default is 5 minutes.
  • Data Profile:  This will read "Minimum HOS Compliance" if you have E-log and ELDs.  If you have other configurations, it can read something else (i.e., HOS Compliance and Performance).  We recommend you NOT change this!  If the profile needs to change, talk your System Administrator about the best method for doing so.  

How to Save an Employee Rule (Special Condition)

  1. Be logged in and on the Driver Management | Employee tab
  2. Find the employee (via listing or using search method)
    EmpRule_01.png
  3. Click on the Employee Name (from results listing)
  4. Scroll down to the "Employee Rules" area
  5. Click Edit
  6. Turn on/off the rule you want to reset & SAVE
  7. Success Message appears

 

Note that you will now see a "Delete" option for the Employee Rule area.  This means a special Employee Rule set has been saved to this employee (driver).  

Delete the Employee Rule

  1. Be logged in and on the Driver Management | Employee tab
  2. Find the employee (via listing or using search method)
    EmpRule_01.png
  3. Click on the Employee Name (from results listing)
    EmpRule_02.png
  4. Scroll down to the "Employee Rules" area
  5. Click Delete
  6. Confirmation screen will appear
  7. Click "Yes"
  8. Success Message appears

 

 

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