About Company Rule Settings
The Company Rules control settings against a driver’s log. For example, if your company allows a 34 hour reset the system will automatically reset the driver’s hours when the criteria of a 34-hour reset have been met.
Company Rules should be thought of in terms of defaults. This page should represent the rules for the majority of your drivers. You can set or modify individual driver’s rules later on.
- Is Required to Log? Are your drivers required to log their hours of service?
- Average Speed: Maximum average speed for a daily log. Number of miles driven divided by the amount of time driven (400 miles / 10 hours = 40mph).
- Distance Units: Unit of measure for driving distance. Miles or Kilometers.
- Rule Set: What hours of service regulation does you company follow? US 60 hour/7 day or US 70 hour/8 day.
- Time Zone: Time zone of your home terminal.
- Enforce Log Location: Do you want to require a location for each log event entry and duty status change?
- Driver Type: Are your drivers "passenger" or "property-carrying"?
- Exempt Log Type: What kind of exempt log does your company utilize? 100-mile CDL or 150-mile non-CDL exempt log.
- Is Mobile Exempt Log Allowed? Does your company allow exempt logs (local driver/on duty logs)? Exempt drivers are not required to create a standard grid log if they meet all of the requirements of the exemptions, nor are they required to take the 30 min off-duty rest break.
- Is Short Haul Exception Allowed? Does your company allow the 16-hour short-haul exception? For drivers of property-carrying commercial motor vehicles (CMVs) who drive locally, there is an exception to the 14-hour rule (which requires that drivers of property-carrying CMVs stop driving upon reaching the 14th consecutive hour after first coming on duty). This short haul exception allows these drivers to extend the 14-hour period by two hours once per week, under certain conditions. A driver can drive a CMV after the 14th hour after coming on duty, but not after the 16th hour, if they:
- Was released from duty at the normal work reporting location for the previous 5 duty tours, and
- Returns to the normal work reporting location and is released from duty within 16 hours, and
- Has not used this exception in the previous 6 consecutive days, except following a 34-hour restart.
- Is 34 Hour Reset Allowed? Do you allow your drivers to reset their 7/8 day log by taking 34 or more consecutive hours off duty?
- Is Personal Conveyance Allowed? When a driver is relived from responsibility for performing work, do you allow your drivers to operate the company vehicle? Examples: to worksite from hotel, to hotel from worksite, driving to dinner or errands after working hours.
- Is Hyrail Allowed? Do your drivers drive on railroad/hyrail tracks? This option allows drivers to track driving time as on-duty when utilizing the hyrail option.
- Is Non-Regulated Driving Allowed? Do you allow your drivers to be on-duty while driving when using the vehicle in a non-regulated condition? Turning this option "on" will allow the driver to mark her/his log with non-regulated driving as on-duty.
- Is Hauling Explosives Allowed? Do your drivers haul 1.1, 1.2, or 1.3 class explosive materials? Answering yes will allow your drivers to indicate hauling explosives on their log. The regulations for these drivers allow for the mandatory 30 minute rest break to be ‘on duty’ instead of ‘off duty’.
- Is Hauling Explosives the Default for Logs? If your drivers haul 1.1, 1.2, or 1.3 class explosives, do you want to log to default to hauling explosives? Remember to think of the majority. If they haul explosives more than half of the time, then answer yes.
- Driving Start Distance (miles): How far can the drivers move the vehicle before the system automatically changes their status from ‘on duty’ to ‘driving’. Default is .5 miles.
- Driving Stop Time (minutes): How long must a vehicle be stopped before the system automatically changes their status from ‘driving’ to ‘on duty’. Default is 5 minutes.
Individual Rules vs. Company Rules
We recommend that you use Company Rules to govern the majority of your drivers. Set these to the most common conditions. Only use independent Employee Rules when (or if) you have special conditions where a driver is allowed something different.
Example: You may allow one driver (in a different state) to have an average speed of 70 mph whereas the majority of drivers are in a state with an average speed of 65 mph. You would set your Company Average Speed setting to 65. You would then set that individual driver up with a special rule of 70 mph for the Average Speed.
WARNING: If you do setup a special employee rule, the employee rule will always ignore any changes made to Company Rule Settings.
Edit Company Rules - Steps
- Start from Setup (either from Driver Management or Vehicle Management)
- Find the link for Company Level Listing (under Maintain Company Info) and click in
- Select "Edit Rules"
- Turn on/off the settings
- View Success Message
Timing on Rule Changes
It should be noted that if you change your settings after using the system, the changes affect logs going forward. The changes are not retroactive.