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J. J. Keller Support Center

Manually Entering a Vehicle Inspection (DVIR)

Although drivers can enter DVIRs into the Encompass® ELD or DVIR applications, DVIRs can manually be entered into Encompass.

 

Go to Vehicles > Maintenence. Then click on the DVIRs tab.

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Entering a DVIR

Click the orange +DVIR button to add a new DVIR.

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The first section of the DVIR entry screen allows the user to enter the basic information about the DVIR: UnitDate, Inspection TypeTime, whether it's a Pre- or Post-Trip, and Odometer Reading, and a toggle to determine if there were any defects found or not. Click Next.

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If defects were discovered, check any defects that need(ed) repair. Click Next.

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Toggle on "Resolved" if the defect has already been resolved.

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If there are no defects, you will be taken directly to the notes section. Enter any Notes needed for the inspection. Then, click Next.

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Toggle on/off Condition of the Vehicle is Satisfactory depending on the vehicle's condition. Search for and select the submitting driver.

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Click:

Save & Finish - to store the DVIR and its information. (Good for DVIRs that didn't have defects and didn't need certification.)

Save & Certify - to store the DVIR and note who has certified that any defects/repairs have been fixed/made related to the DVIR. *This does not indicate that the DVIR is "finished".

Save & Add Attachment - to store the DVIR and add an attachment to the DVIR

Save & Link Out of Service Record - to store the DVIR and link it to an out of service record entered in Encompass

Save & Link Repair Order - to store the DVIR and link it to a repair order entered in Encompass

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