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J. J. Keller Support Center

Driver Profiles

Company Level Driver Profiles

Driver profiles are meant to provide different editions of Encompass to particular drivers.  When a company is setup, they are given a default driver profile to apply to all of their drivers (just like any other rule in Encompass).  This allows pricing to be dictated down to the individual driver.

 

The Company Level Driver Profile is found by going to Settings in the dropdown next to your name. Then, click Driver Management Profile Settings in the Company Info section.

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From this screen, the Administrator can see:

  • All of the Driver Profiles being used within their company (level).
  • A link to view a list of the drivers in their company(level) along with which Driver Profile they are on.
  • Default Driver and Data Profiles for newly created employees.

 

Not only does Driver Profile dictate invoices but it determines functionality as well. The Administrator can change the default Driver and Data Profiles for newly created employees. This will be an indispensable tool in how the administrator can control their bill. However, be mindful of any potential changes that could occur on your invoice if making any changes.

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Employee Level Driver Profiles

The individual Driver Profiles can be found by going to the Drivers > Roster tab and click on the employee's name to view their Employee file. Scroll to the Data Profile section. Click "Edit" if the Driver Management Profile needs to be edited at the employee level. As other rules in Encompass do, these rules inherit from the Company Level, unless the user changes it here.

 

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Multiple driver profiles have been created to help manage unique operational needs; in short, the user can determine the "edition" of Encompass per driver.

Essential

Includes Essential levels of driver management. Allows you to manage and track compliance without Encompass® ELD application automation.

Manual log entry with access to stand alone DVIR application.

If a driver is set to this profile and attempts to login to the Encompass® ELD application, they will receive an error.

Encompass® DVIR application can still be used when utilizing the Essential Driver Profile for both electronic DVIRs and timesheets.

Advanced Includes all Essential features and Encompass® ELD application automation allowing for electronic HOS, DVIR, Fuel Tax and MVR monitoring. (No Performance Management or Mapping)
Premium with ELD Includes ALL Essential and Advanced features in addition to mapping and performance management. (No Video)
Premium with Video Includes ALL Essential features in addition to video event management. (No ELD)
Platinum Includes ALL Essential and Advanced features in addition to mapping, performance and video event management.

 

The chart below provides details on what functions each driver profile includes.

 

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Data Profiles used with Driver Management Profiles

The Data Profile is meant to help control the amount of data Encompass® ELD sends to Encompass®.  This piece is only in play if the Driver Management Profile is set to Advanced, Premium w/ ELD, or Platinum. Since the other driver profiles do NOT contain ELDs, they would not apply. If the Driver Profile is set to Essential or Premium w/ Video, this field will read 'not applicable'. See Data Profiles for more information.

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Please remember that changing profiles may mean invoice/pricing changes for your company.

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